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    Smooth Flow Tech — AI Chatbots & Automation for SMBs in Austria

    Smooth Flow Tech delivers AI automation, voice agents, intelligent chatbots, creative websites, and custom software for small and medium-sized businesses across the DACH region and Europe.

    We help SMBs reduce operational costs by 30–50%, save 40+ hours per week, and achieve 85%+ customer satisfaction through intelligent automation and seamless API integrations.

    From workflow automation with n8n, Airtable, and Slack to 24/7 AI voice agents and omnichannel chatbots — delivered in about 3 weeks, with measurable ROI.

    Founder-led AI automation agency for DACH SMBs

    Your team's busywork, automated in 3 weeks.

    We build the small everyday systems — auto-replies, booking handlers, paperwork — that take the repetitive work off your team's plate.

    Automate your invoices

    Already running for AKM Personal & sprech-trainer.at

    Or skip ahead — I run a:

    Staffing & RecruitingCoaching & ExpertsMarketing AgenciesClinics & Doctors
    Browse all industries
    Trusted integrations
    Built with security in mind
    • GDPR readyEU-compliant data handling
    • EU-hostedData stays in the EU
    • TLS-encryptedAll traffic over HTTPS
    • Session-securedAuth + rate limits on every endpoint
    01/ What we deliver

    Three things, done end-to-end.

    We replace the manual work that's eating your team's week.

    The same job, done without anyone typing it twice

    When a booking, email, or form arrives, the right people get notified, the right files get updated, and nothing falls through the cracks.

    • Works with the systems you already pay for
    • Updates your records the second something happens
    • Sends you a heads-up if anything goes wrong
    • Example: a clinic auto-confirms next-day appointments by SMS
    See examples

    A 24/7 receptionist that answers calls, chats, and messages

    Picks up the phone, replies on your website, and answers WhatsApp — and only passes the call to your team when a real person is needed.

    • Sounds like your business, not a robot
    • Knows your prices, hours, and house rules
    • Hands the conversation to a human when it gets tricky
    • Example: a hotel's receptionist handles 80% of guest WhatsApp questions
    See examples

    A website that turns visitors into bookings

    Built so the people who land on it actually pick up the phone, fill the form, or book the slot — not just admire the design.

    • Booking, payments, and your CRM wired in from day one
    • Opens fast on every phone and laptop
    • We keep tuning it every month based on what works
    • Example: a clinic's online booking page that fills appointments without phone tag
    See examples
    ◇/ For your industry

    Ready-made automation for your industry.

    Instead of starting from scratch — vertical-specific builds we already know, each starting with a low-risk pilot.

    Featured
    Recruiting Inbox Automation

    Staffing & Recruiting

    Every application is read automatically: CV data extracted, briefly summarized, filed in your system, recruiter notified, reply prepared as a draft. Your team decides.

    Learn more
    AI Receptionist for Praxis

    Clinics & Doctors

    AI receptionist for calls, appointments, FAQs, and reminders — GDPR-ready, EU-hosted, in your patients' language.

    Learn more
    Coach Operating System

    Coaching & Experts

    Personalised on-domain offer pages, automatic follow-up, one-click signing — for coaches, trainers, and consultants.

    Learn more
    AI Capability Pack

    Marketing Agencies

    White-label chatbots, voice agents, and workflow automation under your brand — we build, you bill.

    Learn more
    ◆/ The instrument

    Watch your operation run itself.

    Every flow we ship reports back — live status, hours reclaimed, and exactly what ran while you were closed.

    02/ How we work

    How It Works

    1
    WEEK 1

    Discover

    We look at your day-to-day work and pinpoint where you're losing the most time.

    2
    WEEK 2

    Design

    We sketch the new way it'll run, agree on what success looks like, and put checks in place so nothing slips through.

    3
    WEEK 3

    Launch

    We launch it, keep watch as it runs, and hand it over with clear docs and a real point of contact.

    Hadi Alhlow, Founder & Lead Engineer at Smooth Flow Tech
    The team behind your flow

    Built by founders who ship.

    Smooth Flow Tech is a hands-on agency. Every flow on this site was shipped by the same person who'll answer your audit call — no anonymous account managers, no junior handoffs.

    "I'd rather build one flow that runs perfectly for three years than ten that need babysitting. That's the bar."

    Hadi Alhlow, Founder & Lead Engineer

    The alternatives

    Three ways to automate. One that actually ships.

    Most SMBs weigh a freelancer, a big agency, or DIY tools. Here's the honest trade-off.

    A freelancer

    One person. When they're booked, sick, or move on, your automation stalls — and no one's accountable once it's live.

    With Smooth Flow Tech

    A registered Austrian agency: fixed scope, fixed price, and someone accountable long after go-live.

    Hiring in-house

    A capable automation engineer takes months to recruit and a full salary to keep — and one hire rarely covers automation, voice, chatbots, and web.

    With Smooth Flow Tech

    A fixed-price project, live in weeks — the founder's full skill set on tap, with no recruiting, salary, or ramp-up to carry.

    DIY tools (n8n, Make, Zapier)

    Powerful, but someone still has to design, build, secure, and maintain every workflow — usually the person with no time.

    With Smooth Flow Tech

    We design and ship it for you, GDPR-compliant and EU-hosted — and you own everything we build.

    03/ ROI Calculator

    Project your savings

    Move the sliders below to estimate what you'd save each month.

    What runs your operation?

    Not your industry?

    500
    €25
    15m

    Projected Monthly Savings

    €0
    Assumes 72% of routine tasks are handled automatically

    Hours Recovered

    0

    Current Monthly Spend

    €0

    We'll review these numbers with you in a free 30-min audit.

    04/ Transparent pricing

    Three sizes. One promise: fixed price, fixed timeline.

    Most projects fit one of these. The free 30-minute call gives you the exact number for your situation.

    Full custom builds typically run €15,000–25,000 — most teams start with a €1,000 pilot.

    Most Industry Package builds pay themselves back in 6–9 weeks.

    Pilot

    From €1,000

    Live in 2 weeks

    One workflow on one inbox or system — a fixed-fee pilot that proves it works before you scale. We carry the risk.

    Example

    Coach Operating System for sprech-trainer.at

    Book the audit
    Founder's pick

    Industry Package

    From €5,500

    Live in 3 weeks

    A full vertical-specific build — like the AI Receptionist for a Praxis or Recruiting Inbox Automation for a staffing agency.

    Why I pick this

    Best impact-to-time ratio for most teams — we've already shipped this shape, so you skip the discovery cost and ride a proven build.

    Example

    Employee-tracking build for AKM Personal

    Book the audit

    Custom Build

    From €8,000

    Live in 4–8 weeks

    When the standard packages don't fit. Multi-system, custom logic, tailored to your operation end-to-end. Talk to the founder directly.

    Example

    Multi-tenant SaaS platform for an agency

    Talk to the founder

    30-day satisfaction guarantee — if the flow we ship doesn't do what we agreed, we rebuild it free or refund you in full.

    After launch, you own it outright — and if you ever want us on call, ongoing support is optional, from ~€350/month.

    05/ Results

    Recent work

    Mobile Phone Retail / Service

    Customer Support Chatbot for Phone Experts

    Phone Experts

    • Faster first responses for common inquiries
    • Reduced manual handling of repetitive questions
    • More consistent customer communication
    Read case study
    Staffing / Personnel Leasing

    Employee Tracking Application for Personnel Leasing

    AKM Personal GmbH

    • Reliable verification of on-site attendance instead of trusting manual input
    • Reduced incorrect counted hours from remote check-ins or leaving the site
    • Fewer disputes and manual corrections during monthly processing
    Read case study
    Hospitality (Hotels & Apartments)

    Data Sync (n8n Automation)

    THE HOSTING CLUB

    • Up-to-date, cleaner contact records.
    • Less manual data clean-up and faster customer follow-ups.
    • Better segmentation and service thanks to guest-level details.
    Read case study

    Your workflow could be the next case study.

    06/ Client stories

    Voices from our clients

    Smooth Flow Tech delivered exactly what we needed and kept the process structured and transparent from start to finish. Communication was fast, implementation was clean, and the final result is stable and easy for our team to use.

    THE HOSTING CLUB

    CEO

    "Smooth Flow Tech transformed our deployment pipeline from weeks to hours. The ROI was immediate and measurable."

    Gabriel Alexander Zenz, MSc

    Geschäftsführer, Wayvisory

    We were drowning in ad-hoc requests and manual follow-ups. SFT stood up an end-to-end workflow that organized ownership, deadlines, and handoffs automatically. Overnight, priorities became visible, deliverables became predictable, and our team moved faster with less friction.

    Wesam Alhlow

    CEO, AKMPV

    07/ Common questions

    Before you book the call.

    How fast can you ship a working flow?
    Most engagements run 3 weeks from kickoff to live. Complex builds take 6–8 weeks. Either way, you see something working every week — not a black-box wait.
    How do you connect to the tools we already use?
    Our automations plug into your existing stack — Slack, HubSpot, Salesforce, n8n, Stripe, custom REST or GraphQL APIs. We don't replace what already works.
    What about data and security?
    GDPR-ready, EU-hosted, TLS-encrypted across every endpoint, session-secured admin with rate limiting. The audit covers your specific compliance requirements before any data moves.
    How does pricing actually work?
    Most projects land between €2,000 and €5,500 (custom builds from €8,000), fixed price agreed before we start. Most pay themselves back in 6–9 weeks. The free 30-minute call gives you the exact number for your situation — no obligation.
    What happens after the flow goes live?
    Full documentation, a clear point of contact on our side, and a 30-day window where we iterate until it does what we agreed. After that — optional retainer, or you take it from there.
    Ready to start?

    Book the call. Leave with a plan.

    Book a free 30-minute call. No commitment — you leave with a clear plan for what to automate first.

    30-day satisfaction guarantee — if the flow we ship doesn't do what we agreed, we rebuild it free or refund you in full.

    Brand DNA

    Brand DNA

    Smooth Flow Tech is a founder-led automation partner for DACH SMBs, turning repetitive operations into reliable AI workflows in 3 weeks.

    • We work with staffing teams, coaches and experts, marketing agencies, and medical practices.
    • Core promise: reduce operating costs by 30-50% and reclaim 40+ hours per week through measurable automation.
    • Already live for AKM Personal and sprech-trainer.at, with fixed pricing, fixed timelines, and direct founder execution.
    • Focus: AI workflow automation, voice agents, chatbots, API integrations, and conversion-focused websites.
    • Not our model: strategy decks without delivery or long-term ticket dependency.