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    AI Workflow Automation Services — Transform Your Operations | Smooth Flow Tech

    Transform your operations with AI-powered workflow automation from Smooth Flow Tech. Connect n8n, Airtable, Slack, Gmail, and custom APIs to eliminate manual work and reduce costs by 30–50%.

    Our automation solutions handle invoice processing, customer onboarding, data synchronization, and report generation — saving teams 40+ hours per week with 99.9% reliability.

    Stop paying people to copy and paste

    We automate your invoices, onboarding, and reports — built for you, on EU servers, live in 30 days.

    Live example

    What we automate for you

    Invoice received
    Data extracted (BMD/SAP)
    Matching purchase order…
    Approval routing
    ERP update
    Live workflow · Updated now
    We connect, automate, and monitor — you just check the dashboard

    How the automation works

    Connect Any System

    BMD, SAP, DATEV, HubSpot, Outlook, Slack — if it has an API, we connect it. 500+ integrations available.

    AI That Decides

    GPT-powered agents read documents, classify transactions, route approvals, and flag exceptions — without a human in the loop.

    Zero Silent Failures

    Every workflow step is logged, retried on failure, and alerted to your team. You always know what ran, when, and why.

    What you get in 30 days

    Measurable outcomes, not vague promises

    Hours Given Back Per Week

    40+ hours/week

    Your team stops copying invoices into spreadsheets. Those 40 hours go back to work that actually grows the business.

    Operational Cost Drop

    30-50%

    Fewer manual errors, less rework, captured Skonto discounts — the savings show up in your P&L within the first quarter.

    Processing Accuracy

    98%+

    Automation doesn't misread a decimal, forget a PO number, or skip a step when it's tired on a Friday afternoon.

    Invoice received
    Data extracted (BMD/SAP)
    Matching purchase order…
    Approval routing
    ERP update
    Live workflow · Updated now
    How we work

    Live in 30 Days

    01

    Process Mapping

    We spend one week mapping your highest-pain workflows, identifying the 3–5 processes that will deliver the fastest ROI.

    02

    Build & Connect

    We build and test the automations in a staging environment, connecting your systems and configuring AI decision logic. 2–3 weeks.

    03

    Go Live & Monitor

    We deploy, hand over dashboards, and monitor every workflow for 30 days. You get alerts, logs, and a monthly optimisation report.

    What we build

    The workflows our clients run

    Invoice Processing & Skonto Recovery

    Extract invoice data from email attachments, cross-check against purchase orders, catch discrepancies before they hit your ERP, and capture early-payment discounts you're currently losing.

    Staff & Customer Onboarding

    Create accounts, send welcome emails, assign equipment, trigger payroll setup, and schedule first-week meetings — automatically, the moment a contract is signed.

    Cross-System Data Sync

    Customer records, inventory levels, and financial data stay consistent across your CRM, ERP, and accounting software — no more Friday-afternoon reconciliations.

    Automated Reporting

    KPI dashboards, compliance reports, and board packs assembled and distributed on schedule — without a single person spending Sunday night in Excel.

    Built with security in mind
    • GDPR readyEU-compliant data handling
    • EU-hostedData stays in the EU
    • TLS-encryptedAll traffic over HTTPS
    • Session-securedAuth + rate limits on every endpoint
    Hosted on EU servers (Hetzner) · Data never leaves Austria/Germany
    DSGVO-konform · AVV nach Art. 28 · Austrian team

    Frequently Asked Questions

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    Every hour your team spends copy-pasting is an hour not spent growing.

    30-minute Prozess-Gespräch, no commitment. We tell you exactly which 3 workflows to automate first — and what it'll save you.