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    For staffing & recruitment agencies

    Every application captured before your recruiter opens the inbox.

    Every application that arrives by email is read automatically: CV data is extracted, a factual summary is written, everything is filed in your sheet or ATS, the right recruiter is notified, and an acknowledgment reply is prepared as a draft. No more pasting from PDFs — and your team makes every judgment call.

    Sound familiar?

    If your agency receives applications by email:

    • Every application is opened by hand, retyped from the PDF and pasted into a spreadsheet — before anyone even decides whether it's worth a look.
    • CVs arrive as PDF, Word and scans, in several languages — capturing each one costs 5–10 minutes.
    • Acknowledgments and first replies pile up or read like a template — candidates drift away.
    • You bill on placements, not hours — but the hours spent just capturing data eat your margin.
    The pilot

    Recruiting Inbox Automation

    Pilot from €1,000· Live in 2 weeks

    One inbox, one workflow, one flat fee — to take the risk off your side. Then: full setup €2,500–4,000 and run & maintain from €200/month. 30-day satisfaction guarantee.

    • Reads every incoming application and extracts name, contact, experience, skills and languages from the CV — PDF, Word, even scanned.
    • Writes a factual summary and files everything, structured, in your Google Sheet, Airtable or ATS — including a link to the original CV.
    • Notifies the right recruiter (Slack, Teams or email) the moment a new application is captured.
    • Prepares the acknowledgment reply as a draft in your tone — your recruiter reviews and sends. Nothing goes out automatically.
    • No candidate scoring, no ranking, no automatic shortlisting: the system reads and prepares, your team decides. Every step is logged.

    30-day satisfaction guarantee — if the pilot doesn't visibly save your team time, we rebuild it free or refund in full.

    See it

    30 seconds: an application email becomes a finished record.

    Watch an incoming application get read, summarized, filed and prepared as a draft reply — with anonymized sample data, not real candidates.

    1. Application arrives

      By email with a CV attached.

    2. Data extracted & summarized

      Name, experience, skills and languages — from PDF, Word or scan.

    3. Filed & recruiter notified

      Structured record in your sheet or ATS, recruiter gets a message.

    4. Reply prepared

      Acknowledgment as a draft — your recruiter reviews and sends.

    From the industry

    We know the staffing world in practice.

    We already work with AKM Personal GmbH, a DACH staffing and temporary-employment (Arbeitskräfteüberlassung) firm. We understand the industry's workflows and its data-protection constraints first-hand — not in theory. We're glad to arrange a reference contact after your audit.

    Industry
    Staffing / temporary employment
    Region
    DACH
    Reference contact
    On request
    What you'll ask on the call

    The questions we hear every week.

    Does the AI evaluate the candidates?
    No. The system reads, extracts and summarizes — it assigns no scores, no ranking and no automatic shortlist. Your recruiters make every evaluation decision. That's also what keeps the solution outside the EU AI Act's high-risk category.
    What about GDPR for candidate data?
    GDPR-ready, EU-hosted, encrypted in transit. Processing (including the AI step) runs on EU infrastructure, not via US services. We sign a data processing agreement (DPA/AVV) before the first real application moves, and set a retention period.
    Which system does the data land in?
    Google Sheet, Airtable or your ATS — we connect to what you already use. One destination is enough for the pilot; the full setup wires up your real system.
    What does it cost after the pilot?
    Pilot from €1,000 (one inbox, one workflow). Full setup €2,500–4,000 for your real system and multiple inboxes. Then run & maintain from €200/month — model and inbox monitoring, prompt tuning, small adjustments.
    Can we offer this to our own clients?
    Yes. From 3+ deliverables we can talk about a partner arrangement and volume terms — once the first build is live with you.
    Explore more
    See case studiesRead the blog
    Ready?

    Book a 30-minute audit.

    We look at your current application inbox, show you the live demo, and scope the pilot for one of your inboxes. Free, no obligation.

    Send to your head of recruiting